Create a Learning Library Activity

Creating the Activity

1. Select "Create" from the navigation bar at the top
2. Select "Learning Activity"
3. Select "Organization-wide" learning activity

Note: Organization-wide activities can be accessed by employees across your entire organization and will appear in the Learning Library.

Back to Top

Adding Activity Information

• Activity Title - Give your learning activity a title as it will appear in the Learning Library
• Activity Type
  • Article - An article or reading that provides training
  • In-Person - Training provided in-person
  • Multiple / Hybrid - A session that has multiple formats. Ex: in-person timeslots AND a self-paced option
  • Online / Self-Paced - Training provided in a self-paced or on-demand format
  • Webinar - Training provided in an online video format in real time
• Code
  • Use a four-letter representation of your area (e.g., "HRTD" for HR Talent Development)
  • Add a dash "-" followed by a number (e.g., "HRTD-1")
    Important: Keep track of your numbers as codes cannot be duplicated
• Description - The Description appears as the "teaser description" in the Learning Library and enhances keyword searchability.
  •  Department offering the training
  • Type of format offered
    MUST include ADA accommodation information

• Content Type
  • No Content - No additional content will be provided to learners after enrollment. This is often used for in-person or webinar activities where all of the content will be delivered at the event.
  • HTML - Provides additional description space. Can insert documents (PowerPoints), images/pictures, videos (via "Media" dropdown), or links
  • e-Learning - Launches learning modules for the learner.
• SCORM course - Upload your SCORM package file for an online module. For SCORM 2004, SCORM 1.2, Tin Can, AICC, and AICC HACP content only
• Contains activitites - Use this option to create a learning path
  • Select the plus "+" symbol to the right of "Contains Activities"
  • This opens the Learning Library
  • Select the square in the upper right of activities you want to link
  • Select "Okay" at the bottom
    Note: There is no way to sequence learning activities; activities with an "i" icon cannot be connected

Back to Top

Configuring Activity Options

• Course Image - Upload an image to display in the Learning Library.
  • Select "Click or drag to upload an image" to open your computer files, or drag an image to the square
  • Upload a work-appropriate, activity-related picture
• Important: Image must be no bigger than 350 pixels (350px) in dimension to fit without cropping
• Duration
  • Enter a number in the Duration field
  • Select the dropdown to indicate time in "Minutes", "Hours", or "Days"
• Administrator Managed - Learners cannot book without contacting the instructor outside the system
• Requires Approval
  • Learners need approval before enrolling
  • Select the dropdown to choose approval workflow:
  • System generates email to the approver with instructions
    • "Learning approval - Activity Owner" (instructor approval)
    • "Learning approval - Manager" (supervisor approval)

Reassignable after completion - Activities can be reassigned to learners for additional completions. Used for renewable courses.

• Generate certificate - Content Admin can create a certificate template for activity completion. When toggled on, the certificate text box becomes available.
• Requires renewal
  • For certifications that expire
  • Enter a number in the text box
  • Select dropdown to indicate renewal period in "Days", "Months", or "Years"
• Cost Associated
  • Note: System does NOT process funds
  • Select currency type from dropdown (e.g., "USD United States Dollars")
  • Enter numerical amounts for:
    Note: System does not calculate total cost
  • Activity cost
  • Cancellation cost
  • Other costs (text box for additional information)
• Points Associated - Points can be assigned by content admins but are not part of official university records.
• Feedback Survey
  • Prompts a standard system survey after activity completion
  • Select from Asynchronous or Synchronous LMS Survey based on activity format.
• Booking Schedule
  • Shows time slots (dates, times, venues/locations)
  • Select from dropdown of previous schedules OR select plus "+" to create new schedule
• Restrict Access - Limits visibility to specific groups
• Linked Competencies
  • Associates competencies for searchability and filtering
  • Select plus "+" to the right of "Linked competencies"
  • Check appropriate competencies
  • Select relevant Level: "Employee", "Supervisor", or "Faculty"
  • Select "Link" when done

Back to Top